Privacy Policy

Think Spaces
Last updated: 17 October 2026

At Think Spaces, your privacy matters. I treat the information you share with care and only use it for legitimate business purposes.

This policy explains what information I collect, how I use it and your rights.

1. Who I am

Think Spaces is an independent home design consultancy based in Sheffield, UK.

It is operated by Matt Sanderson, trading as Think Spaces.

Website: www.thinkspaces.co.uk
Email: matt@thinkspaces.co.uk

I am responsible for how your personal information is used.

2. Information I collect

When you contact Think Spaces or use my services, I may collect:

  • Your name, email address and telephone number.

  • Information you provide through the website contact form or by email.

  • Details about your property, your requirements and your project.

  • Photographs, floor plans and other documents you choose to share.

  • Information needed to provide services, arrange appointments and manage payments.

The website may also collect technical information through cookies and similar technologies.

3. How I use your information

I use your information to:

  • Respond to enquiries.

  • Understand your requirements and provide advice.

  • Prepare proposals, plans and recommendations.

  • Arrange consultations and communicate about your project.

  • Manage bookings, payments and business records.

  • Meet legal and accounting obligations.

I do not sell your personal information.

I will not add you to a marketing mailing list simply because you have made an enquiry.

4. Legal basis for using your information

Under UK data protection law, I use personal information where necessary:

  • To provide a service or take steps towards a contract, such as responding to a request for a quotation or delivering a Living Plan.

  • To meet legal obligations, including keeping appropriate financial records.

  • For legitimate business interests, such as managing enquiries, maintaining records and protecting the business, where these interests do not override your rights.

  • With your consent, where consent is required, such as certain marketing activities or non-essential cookies.

5. How information is stored and shared

I take reasonable steps to keep your information secure and restrict access to it.

Think Spaces uses Squarespace to operate its website and collect enquiries. Contact form submissions are stored within Squarespace and notifications are sent to my business email account.

Relevant information may also be processed by service providers used for document storage, administration or accounting.

I only share information with third parties where necessary for providing services, meeting legal obligations or where you have agreed.

Some service providers may process information outside the UK. Where this happens, appropriate data protection safeguards must apply.

6. How long I keep information

I keep personal information only for as long as reasonably necessary.

Enquiries that do not result in work will normally be deleted within 12 months of the last meaningful contact.

Client information and project records will normally be retained for up to six years after the work is completed, unless a longer or shorter period is appropriate for legal or other legitimate reasons.

Financial records will be retained for the period required by applicable law.

7. Photographs, plans and case studies

Photographs, floor plans and project information you share will be used to understand your requirements and deliver the agreed service.

I will not publish identifiable information about you or your home in marketing materials, testimonials or case studies without obtaining appropriate permission.

8. Cookies and website analytics

This website is built using Squarespace, which uses cookies and similar technologies for website functionality and may use them for analytics.

Where consent is legally required for non-essential cookies, these should only be used after you have given that consent.

Further information about the cookies used by Squarespace is available at:

https://support.squarespace.com/hc/en-us/articles/360001264507-The-cookies-Squarespace-uses

9. Your rights

Under UK data protection law, you have rights relating to your personal information. Depending on the circumstances, these include the right to:

  • Request access to your information.

  • Ask for incorrect information to be corrected.

  • Request deletion of your information.

  • Restrict or object to certain uses of your information.

  • Request transfer of information where applicable.

  • Withdraw consent where processing relies on consent.

You also have the right to object to processing based on legitimate interests, and to direct marketing.

To exercise your rights, contact matt@thinkspaces.co.uk.

You can also raise a complaint with the Information Commissioner's Office (ICO) at www.ico.org.uk.

10. Changes to this policy

I may update this policy as Think Spaces develops or legal requirements change.

The latest version will be available on this website.

11. Contact

For any questions about this Privacy Policy or how your information is handled, please contact:

Think Spaces
matt@thinkspaces.co.uk
www.thinkspaces.co.uk